Executive Assistant To CEO

Barrie, ON, Canada

Full Time

Experienced

We are seeking a highly organized, proactive, and discreet Executive Assistant (EA) to support the Chief Executive Officer. The ideal candidate will be a strategic partner, handling a wide range of administrative and executive support-related tasks, enabling the CEO to focus on high-priority initiatives. This role requires excellent communication skills, a high level of professionalism, and the ability to manage competing priorities in a fast-paced environment.

Key Responsibilities:

Manage and maintain the CEO’s calendar, scheduling meetings, appointments, and travel (both domestic and international)
Act as a gatekeeper and primary point of contact for internal and external stakeholders
Prepare and organize documents for meetings, presentations, and reports
Attend meetings as requested, take minutes, and follow up on action items
Coordinate complex travel arrangements and itineraries, including accommodation and transportation
Manage and prioritize incoming communications, including email, phone calls, and mail
Handle confidential information with discretion and professionalism
Assist in the preparation and review of communications, reports, and presentations on behalf of the CEO
Liaise with senior leadership and support strategic initiatives and projects as needed
Anticipate the needs of the CEO and act accordingly

Qualifications:

Bachelor’s degree preferred; equivalent work experience accepted
Minimum 5+ years of experience as an Executive Assistant, preferably supporting C-level executives
Exceptional organizational and time-management skills
Excellent written and verbal communication skills
Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Slack, Zoom, Google Workspace)
Discretion and confidentiality are essential
Ability to work independently and as part of a team
Proactive, adaptable, and resourceful, with a strong sense of ownership

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Jacobs & Thompson Inc

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Executive Assistant To CEO

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